Tag Archive | Technology

Why IVR Might be the Right Solution for Your Business

“E.T. phone OSG IVR.” That’s how the movie went, right?

As long as telephones have been around, there have been customer service lines ready to help customers pay their bills and check into various account details. But customers now expect more out of the companies they do business with, and that includes phone interaction.

OSG Interactive Voice Response (IVR) delivers a personalized caller experience, giving customers an easy and efficient channel to check their account and pay their bill – without tying up your customer service lines. The scalable solution operates 24/7, keeping you just one phone call away from your customers at any time.

OSG IVR is outfitted as an inbound and outbound tool, fully embracing the potential communication power of this product.

Contact us to learn more about IVR.

IVR

 

Your Customers Are Mobile, Why Aren’t You?

Mobile app

It’s no longer just teenagers attached to their phones 24/7. Nowadays, you would be hard pressed to find someone who doesn’t have a phone in their hand or an arm’s length away. According to Pew Research in 2017, “About three-quarters of U.S. adults (77%) say they own a smartphone, up from 35% in 2011, making the smartphone one of the most quickly adopted consumer technologies in recent history.” With the number of smartphone users increasing indefinitely, reaching your customer base should be as easy as downloading an app.

Your customers have apps for social media, gaming and more. Statista forecasts that, “In 2022, this figure is projected to grow to 258.2 billion app downloads.” With so many apps, how can you make yourself stand out and get your message in the hands of your customers? Ensuring a consistent and easy user experience is the key to keeping your customers happy and making the most of your mobile interactions. Providing customers with a true omnichannel experiences means they should be able to start their journey on your website, receive a physical copy of their bill and end by making a payment on your app – seamlessly moving from one touchpoint to the next without interference or difficulty.

By adding a mobile app into your omnichannel communication strategy, you increase the reach of your brand and offer customers a new way to interact and engage, improving your brands visibility and your customers’ experience. The OSG Mobile App is a custom branded app offering your customers the ability to view and pay their bill or invoice with a click of a button. From actively engaging customers to driving brand loyalty, the mobile app improves customer interaction and grows your competitive advantage.

It’s time to mobilize your message and make your critical customer communications more App-ealing.

5 Customer Excuses Not to Switch to E-Billing…and How to Counteract Them

Today’s customer is more connected to the digital world than ever before, from phones to laptops to smart TVs. This landscape may seem like a paradise for businesses who want to transition their customers over to e-billing, but the switch can be more difficult than initially expected. We’ve compiled a list of the most common excuses not to switch over to e-billing and, more importantly, the arguments against these excuses.

  1. “I like to receive a physical copy to keep for my records.”

While physical copies and drawers full of files may have been the only way to keep a history of bills and invoices in the past, it is certainly not the only option presently. OSG Digital Solutions gives your customers the ability to view both current and past bills and invoices in PDF format. A full billing history is a click of the mouse away!

  1. “I’m used to the way I receive bills now and changing to a new way seems difficult.”

Switching customers over to a new billing process can seem like a painful process, but it doesn’t have to be. Customers often lack an incentive to switch over to e-billing. By providing a motivation to switch – like a discount or a sweepstakes ­– you give your customers the push they need.

  1. “I’m worried I will miss a payment if I don’t receive a bill in the mail.”

Fearing a missed payment and the subsequent consequences is one of the biggest deterrents customers have when considering e-billing. Luckily, numerous resources exist to ensure that every payment is made on time. Through OSG eBill, customers receive email notifications as soon as the bill is ready. Additionally, customers can set up automatic and scheduled payments, ensuring ease of mind for every billing cycle.

  1. “Receiving bills and invoices over the internet doesn’t seem secure.”

The safety and security of customer data is of the highest importance, especially in today’s climate of data hacks and breaches. Remaining compliant with all standards and utilizing firewalls and safety measures ensures customer data is continuously safeguarded.

  1. “Switching to e-billing doesn’t seem like it will make my life any better. Why bother?”

Customers are constantly looking for products and services to make their lives easier and e-billing is not any different. According to Forbes, “Electronic communications must do more than simply digitize checks. They must have simple onboarding, be easy to use and be interactive.” Although many of the benefits of e-billing may seem intuitive, for some customers it will come down to showcasing how their lives will benefit directly from the switch.

Change can be hard for some customers, but understanding exactly what is making them hesitant means you can relieve their worries and help them make the switch! Contact us to start the process.

How to Leverage the Power of Your Transactional Documents

We’ve previously covered the marketing potential of the transactional document. With enhancements like dynamic messaging, it’s possible to transform a bill or invoice into a more personalized vehicle to send to the customer.

But the transpromotional possibilities of the transactional document now extend beyond the document itself. It is, in fact, essential to think beyond bills and invoices, to leverage data and employ other optimized channels that reach customers in new, additionally engaging ways.

What does that mean in practice? Imagine a Go Green message on a paper bill, incentivizing a print customer to switch to an electronic solution. That printed message can be modified and then delivered to through a customer contact center phone call, a text message, a social media ad, or an email campaign. By extending the “life” of the message, we can reach customers at the right time in their preferred channel.

The idea is to weave robust technology with powerful transpromotional marketing messages, to merge customers’ viewing preferences with your marketing initiatives, and to extend the life of your marketing plan across channels. The bill is just the beginning.

Contact us for more information on leveraging the power of your data and transactional documents.

How to Reach Customers Quickly Using One Program

When you’re trying to reach customers with an important message, time is of the essence. A self-service program that simplifies the process is key to streamlining communication. OSG Letter Composer is just that.

Using an online composition tool, you can customize and edit customer letters, regulatory notices, collection letters, and other personalized communications. Because you’re in control and driving the process, you don’t have to wait for approvals. Upload the content into the program yourself and go from there.

While content is king, design is crucial to effective communication. Letter Composer allows you upload your logo and other branding elements to create consistency in messaging, the thing for which every company should be striving. Anyone in your office can use the program, and it will make your company’s brand and messaging look more composed.

Make the letter creation process easier, and deliver customer communications more effectively. Contact us for more information.

Why Using Data Is Essential for Invoice Marketing

The term “data-driven” is becoming increasingly ubiquitous across industries, and with good reason. All marketing should be data-driven. Creating targeted messages that reflect and anticipate the needs of your customers is crucial. As we’ve said before, when contact is frequent, as it is with invoicing, the messages must be timely and relevant.

A newer customer may simply have different needs than one who has been with you for seven years. Someone already using one of your products shouldn’t see a promotion for it. Investing time in personalized incentives is worth the effort. It keeps your messaging fresh and shows your engagement in the full customer lifecycle.

With tools like OSG Campaign Composer, you can segment your customer base to analyze customer trends and history, avoiding these kind of oversights. Once you’ve set the filters and created your campaign, you can select which segment receives specific dynamic messages, envelope messaging, and inserts.

It’s also worth the effort to consider how the message is being received by the customer. In our omni-channel world, content and the technology that deploys it have to be working hand in hand.

The data keeps rolling in—you have to roll with it.

OSG’s Top Blog Posts of 2017

We’ve had quite a year at OSG, between growing our company and expanding our services to create a more omni-channel model. We try to give our blog a mix of technology and design insights, as well as timely updates that pertain to our industry and the postal service. Here are our five most-viewed blog posts of 2017.

  1. Postal Rates to Increase in 2017

For the first time in several years, the USPS requested rate increases for both its competitive (packages and overnight shipments) and market dominant products (letters and flats).

  1. What’s the Difference Between a Bill and an Invoice? 

Inquiring minds wanted to know, so we told them. (And we also included a bonus explanation of statements.)

  1. Employee Spotlight: Ashley Sherrow

In which our Production Graphics Manager gave us a look at her day-to-day responsibilities and nailed a just-for-fun lightning round.

  1. Four Benefits to Having a Company Newsletter

Spoiler: One benefit is an increase in web traffic.

  1. OSG’s MailTrek Software Can Save You Money. Here’s How.

Our tracking application taps into USPS barcode technology to track your inbound and outbound mail. It’s a game changer.

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